A fleet manager has to cover different aspects of the fleet maintenance to ensure efficiency and productivity. But it is humanly impossible for you to monitor vehicles, drivers and work completed manually. Thankfully with the help of modern technology, you can simplify your work and maximize profit.
Similarly, you can use time tracking software for effective resource management, managing employees, timesheets, estimated project costs, and many more. To know more about it, read the article till the very end. In this article, we will briefly discuss time tracking software. And also list some of the best systems in the market.
What Is a Time Tracking System?
Time tracking software is a cost-effective solution that allows you to monitor the total time spent on different tasks. In the past, fleet managers used to keep a separate timesheet to record the working hours of their employees. It was a time-consuming job. But now no more.
You can use this time tracking software to create automated reports, manage timesheets, estimate project costs, create invoices, and manage payroll systems.
But how will this help you with better fleet management? Let’s find out with the help of an example.
You are a fleet manager, and you have to overlook 50 + vehicles. Now it is practically impossible for you to monitor each one of them. You can use time tracking software along with Fleet management systems to keep an eye on different drivers. It will help you estimate the time spent by drivers to finish a project. So the next time, you can allocate tasks accordingly. It will also help you make invoices for each of them according to their completed work.
Why Should You Choose A Time Tracking System?
There are several reasons why you should choose a time tracking system for your fleet management. Let’s discuss them one by one in the following section.
- Estimate Project Costs
With the help of a time tracking system, you can estimate accurate project costs. For instance, suppose your client has given you a project. Now, if you are using the system, you can check the record of the drivers and the time consumed by them to do a similar job to guess the accurate cost of the project. It will help you cut unnecessary costs, allocate jobs to correct drivers, and send bills to the client accordingly.
- Allocate Tasks
Time tracking software allows you to track your drivers. You can check out the work completed by drivers and allocate jobs to them. For example, you have two drivers who are idle at the current time. And you want to assign a haul to one of them. Now you can check the system to see who has completed their daily task.
- Driver’s Driving Pattern
You can also use time tracking software to analyze the driving patterns of your driver. Let’s take an example to understand this.
There are two drivers, Driver A and Driver B. You see that driver A is finishing a task in three hours, while driver B is doing the same job in 5 hours. You can directly reach driver B to ask why they are taking so long to do the work. Moreover, you can also check whether driver A is engaged in reckless driving to deliver fast.
- Bill Invoices
The most important benefit of the time tracking system is bill invoicing. You can get exact data of work done by your employees to make their invoices. Additionally, the same will help you to draft bills for the client.
- Increased Productivity
Overall, a time tracking system can help you increase your fleet’s productivity. It can help you streamline resource management, timesheet, and payroll management. On top of that, you can save time from unnecessary documentation.
Who Can Use A Time Tracking System?
Time tracking software is an electronic version of traditional timesheets that helps streamline the workflow of any business. So whether you are a fleet manager of a large fleet or owner of a small one, you can use this system to improve your business’s efficiency and productivity.
Best Online Time Tracking System In 2022
Everhour is another time tracking software that can help you with budgeting, resource planning, team management, and invoicing. With the use of this system, you can save both time and money and generate automated reports, invoices, and payrolls. It is more than a simple time-tracking solution. You and your employees can access from anywhere using their smartphones.
They can also set up a work hour timer to stay within the HoS rule. On top of that, your drivers cannot edit their entries, and therefore you can rely on the system for accurate data.
Timeneye is easy and stress-free time tracking that can help to save time, manage projects and thereby increase your fleet’s productivity. With the help of the software, you can create user-friendly, simple, and interesting reports. So no more boring spreadsheets and lengthy data charts.
You can also create a detailed report to glimpse your business’s progress. You can access different features to maximize your fleet efficiency, such as calendar dashboard, team status overview, billable hours management, budget notifications, etc.
Timely is a time tracking software that allows you to track time, projects, and the team all in one place. With its simple user interface and automated system, you can save time and effort. It automatically records the time your employee is spending on different tasks and makes an accurate bill.
It eliminates guesstimation and resolves any disruption in the workflow. Moreover, you can generate reliable estimates of payroll, timesheets, performance reviews, and client updates.
Harvest is a simple time tracking software that can help you to accelerate your business and achieve your fleet’s goals. You can use this online platform to track the remaining work hours of your employees and assign jobs accordingly. It will also help you to avoid HoS violations. On top of that, it will also send reminders to the drivers to sign off.
You and your employees can get the timesheet at their fingertips with the help of desktop and mobile applications. You can also get insights for better business management. Not only this, but you can also easily track work done and the time consumed to create invoices. It will also help you save time and effort by streamlining your whole workflow.
Timecamp is a 100% free online time tracker. It is an advanced time tracking software that can help you to save both your time and money. It helps you integrate your workflow communication and improve collaboration among you and your drivers. With the Timecamp dashboard, you can easily track your driver, monitor your budget, and oversee different projects.
To conclude, we can say that you can take a step forward in your business by using a time tracking system. Before you choose any of the above online time tracking systems, make sure to read all its features. There are different software available that may seem tempting but are not effective. And therefore, you should choose a system that caters to your business needs.